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Budget and Financial Management
Produce informative budget and income projections for committee review, balancing potential revenue sources against event expenses to show a high/low case fundraising potential.
Research the most cost effective supplies and services.
Continual revision of budget analysis as event plans are formulated and donations are secured.
Provide detailed accounting and budget tracking of all approved expenses.
Produce informative budget and income projections for committee review, balancing potential revenue sources against event expenses to show a high/low case fundraising potential.
Research the most cost effective supplies and services.
Continual revision of budget analysis as event plans are formulated and donations are secured.
Provide detailed accounting and budget tracking of all approved expenses.
Committee Participation
For Non-Profit Clients:
Advise committee on overall scope of the event.
Evaluate potential volunteer, Board and staff resources to design most productive committee structure.
Define committee job descriptions, suggest strategies for volunteer recruitment, and coach committee members on how to proceed with their given tasks.
Organize and attend appropriate committee meetings, monitor timelines and coordinate follow-up calls.
Continually track activities of committee(s).
For Non-Profit Clients:
Advise committee on overall scope of the event.
Evaluate potential volunteer, Board and staff resources to design most productive committee structure.
Define committee job descriptions, suggest strategies for volunteer recruitment, and coach committee members on how to proceed with their given tasks.
Organize and attend appropriate committee meetings, monitor timelines and coordinate follow-up calls.
Continually track activities of committee(s).
Marketing and Public Relations
Assist with media relations for event and organization recognition.
Define and draft the overall marketing plan for your event.
Secure the services of a publicist who specializes in your target audience.
Coordinate an advertising and press release schedule to achieve maximum outreach and exposure.
Provide consultation on production, design, and distribution of all printed promotional materials.
Discuss possible web linkage.
Assist with media relations for event and organization recognition.
Define and draft the overall marketing plan for your event.
Secure the services of a publicist who specializes in your target audience.
Coordinate an advertising and press release schedule to achieve maximum outreach and exposure.
Provide consultation on production, design, and distribution of all printed promotional materials.
Discuss possible web linkage.
In-Kind Donor Participation
Advise committee on potential outlets for in-kind donor participation such as restaurant/celebrity chef participation, beverage donors, auction donors, product and supply donors to reduce event expenses and add to marketability and profile of function.
Develop tailored approaches to solicit in-kind donations, design and produce solicitation materials, and track follow-up calls.
Work with confirmed donors to ensure logistical arrangements are handled smoothly, that donors are provided VIP treatment, and ensure that donor benefits promised are provided: acknowledgment in printed materials, confirmation materials, thank you letters, etc..
Silent Auctions: track donations and structure of silent auctions, producing all materials, sales systems and auction procedures.
Advise committee on potential outlets for in-kind donor participation such as restaurant/celebrity chef participation, beverage donors, auction donors, product and supply donors to reduce event expenses and add to marketability and profile of function.
Develop tailored approaches to solicit in-kind donations, design and produce solicitation materials, and track follow-up calls.
Work with confirmed donors to ensure logistical arrangements are handled smoothly, that donors are provided VIP treatment, and ensure that donor benefits promised are provided: acknowledgment in printed materials, confirmation materials, thank you letters, etc..
Silent Auctions: track donations and structure of silent auctions, producing all materials, sales systems and auction procedures.
Invitation and Printed Materials
Consult on and create timelines, budgets, production schedules, and oversee graphic design for all printed marketing materials such as invitations, flyers, posters, and programs.
Track and proof all copy information ensuring that participants, donors and sponsors are confirmed, on schedule and receive necessary recognition.
Assist in defining target mailing audience and coordinate mailing execution and personalization either in-house or with a mail house.
Coordinate execution and personalization of mailings.
Track event RSVPs or ticket sales, manage guest lists and registration materials.
Consult on and create timelines, budgets, production schedules, and oversee graphic design for all printed marketing materials such as invitations, flyers, posters, and programs.
Track and proof all copy information ensuring that participants, donors and sponsors are confirmed, on schedule and receive necessary recognition.
Assist in defining target mailing audience and coordinate mailing execution and personalization either in-house or with a mail house.
Coordinate execution and personalization of mailings.
Track event RSVPs or ticket sales, manage guest lists and registration materials.
Funding Development
For Non-Profit Clients:
Evaluate organization's profile, audience and funding resources.
Work with committee to design creative sponsorship campaign for event underwriting.
Produce sponsorship solicitation materials and suggest new target markets for potential donors.
Consult Board/committee members on strategies for securing funding commitments.
Evaluate potential ticket sales resources, mailing lists, and committee participation in order to set realistic income goals.
For Non-Profit Clients:
Evaluate organization's profile, audience and funding resources.
Work with committee to design creative sponsorship campaign for event underwriting.
Produce sponsorship solicitation materials and suggest new target markets for potential donors.
Consult Board/committee members on strategies for securing funding commitments.
Evaluate potential ticket sales resources, mailing lists, and committee participation in order to set realistic income goals.
Entertainment
Research and outline entertainment options.
Present a selection of possible dance bands, headliners, background instrumentals, casual performers, etc., which complement the theme and atmosphere of your function.
Coordinate the participation of entertainers and obtain quotes for your review.
Make all logistical arrangements for performers, such as staging/sound/lighting requirements, dressing areas, backstage rider requirements, loading, etc.
Orchestrate performance time schedule, provide a stage manager to oversee details, including any of your own special speakers, honorees or programs.
Prepare scripts, video and PowerPoint Presentations, if needed.
Research and outline entertainment options.
Present a selection of possible dance bands, headliners, background instrumentals, casual performers, etc., which complement the theme and atmosphere of your function.
Coordinate the participation of entertainers and obtain quotes for your review.
Make all logistical arrangements for performers, such as staging/sound/lighting requirements, dressing areas, backstage rider requirements, loading, etc.
Orchestrate performance time schedule, provide a stage manager to oversee details, including any of your own special speakers, honorees or programs.
Prepare scripts, video and PowerPoint Presentations, if needed.
Food and Beverage Coordination
Design creative food service and menu format to complement your event goals.
Arrange for superior service personnel, supplies, equipment, and product.
Ensure accurate quantities and logistical feasibility.
Supervise all food and beverage service set-up, including breakdown and clean-up, to ensure a flawless performance.
Design creative food service and menu format to complement your event goals.
Arrange for superior service personnel, supplies, equipment, and product.
Ensure accurate quantities and logistical feasibility.
Supervise all food and beverage service set-up, including breakdown and clean-up, to ensure a flawless performance.
Decor
Develop and research decor proposals. Provide consultation on unique options and coordinate all logistical arrangements.
Design innovative options including floral decor, props, linens, fabrics, balloons, lighting and special effects to enhance the event theme.
Develop and research decor proposals. Provide consultation on unique options and coordinate all logistical arrangements.
Design innovative options including floral decor, props, linens, fabrics, balloons, lighting and special effects to enhance the event theme.
Venues and Logistics
Research event site options, providing novel alternatives in venues, tenting, facilities, transportation, parking, and other logistical arrangements.
Design floor plans, seating arrangements, registration set up, traffic flow, etc.
Create and manage event day timeline of event activities with all assigned responsibilities for set-up, event, and breakdown.
Coordinate all permit requirements to ensure that the event complies with all applicable regulations.
Research event site options, providing novel alternatives in venues, tenting, facilities, transportation, parking, and other logistical arrangements.
Design floor plans, seating arrangements, registration set up, traffic flow, etc.
Create and manage event day timeline of event activities with all assigned responsibilities for set-up, event, and breakdown.
Coordinate all permit requirements to ensure that the event complies with all applicable regulations.
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